Process
From design and build to tracking shipments and supervising installation, see how our team makes magic happen on the trade show floor. It’s simple, really – at the end of the day, we do whatever it takes to help your trade show program succeed.
Large Shows (Island Exhibits aka 20×20 Footprints and Bigger)
Supporting our clients at national shows (20×20 booths and larger) is the bread and butter of what we do. Here are the five phases of our process and how our team supports clients every step of the way:
Project Initiation
- Project kick-off meeting with EDE to confirm client objectives, any updated graphics, or necessary adjustments
- EDE to review exhibitor services kit, assess show info/rules and guidelines
Scope Development
- Create designs (if needed)
- EDE to provide proposals for exhibit modifications/rental and show services
- Client to review/approve
- EDE to have internal project kick-off meeting with client support staff/department heads
- EDE to send client project timeline with necessary deadlines/important dates
Pre-Show Planning
- EDE to create layouts and all drawings to send to client for approval
- EDE to order all show services, logistics, and labor
- EDE to hold calls and meetings with all trades and unions to ensure smooth installation and dismantle
- Client to provide any updated graphics/content to EDE
- Client to ship any collateral/literature to EDE to ship with booth
- EDE to hold internal project installation meeting prior to booth ship
Show Site Support
- EDE to track all shipments to confirm timely arrival to show site
- EDE to supervise on site installation and partners
- EDE to ensure quality control and billing accuracy by reconciling all labor tickets/invoices
- Client/EDE booth walk through preshow to discuss any punch list items
- Client/EDE post-show meeting to discuss any post-show shipments needed or special instructions
- EDE to dismantle/pack/complete all outbound shipping forms
Post-Show Assistance
- EDE to track all inbound shipments for return to EDE/any client post-show shipments
- EDE to reconcile all financials for accurate post-show billing/challenge vendors for any mischarges
- EDE to handle in all properties, inspect, place in storage
- EDE to send post-show survey to client
Small Shows (Inline exhibits, Portable or Pop-Up Booths)
If your trade show program also includes regional shows or booth spaces smaller than 20×20, our team can provide scalable support. Here’s how we support our clients at smaller-scale shows:
Pull & Prep
- Client to contact EDE with event request/show schedule
- EDE to confirm scope of work/services requested and send proposal for approval
- EDE to internally create pull and prep request
- EDE Shipping Manager to contract shipping agency/complete BOL paperwork
Service & Ship
- EDE to confirm/order any needed services
- Pull and prepare regional kit for show, notify client of any concerns/needs
- Create round trip shipping labels and packaging list to include with shipment
- Create on site outbound shipping form for dismantle team and send to client
Handle In
- EDE to inbound handle in and inspect properties
- Notify client of any inbound concerns
- Return to properties to storage
- Reconcile invoices
- Send final invoice 30 days post show